ARAMARK Sales Coordinator- Georgetown University Hotel & Conference Center in Washington, District Of Columbia

Overview:

Aramark (NYSE: ARMK) is in the customer service business across food, facilities and uniforms, wherever people work, learn, recover, and play. United by a passion to serve, our more than 270,000 employees deliver experiences that enrich and nourish the lives of millions of people in 22 countries around the world every day. Aramark is recognized among the Most Admired Companies by FORTUNE and the World’s Most Ethical Companies by the Ethisphere Institute. Learn more at www.aramark.com at http://www.aramark.com/ or connect with us on Facebook at http://www.facebook.com/aramark and Twitter at http://www.twitter.com/aramark .

Description:

Position Summary: Provides administrative support to the Director of Sales and Sales Department.

Essential Functions:

  • Produces information letters on GUHCC and mails them with a sales kit per Sales Manager's request.

  • Processes all Direct Bill Application requests and obtain approvals.

  • Verifies from the booking report, that all files are made and that all bookings are turned definite in a timely manner.

  • Types and mails thank you letters.

  • Processes proposals and interest letters.

  • Processes contracts.

  • Processes office supply orders.

  • Processes file folders for definite groups and distribute them to appropriate departments.

  • Coordinates Direct Mail effort and follow through keeping appropriate records.

  • Fields all incoming calls and pass them to appropriate Manager or take messages and pass accordingly.(20 managers and 800#)

  • Retrieves messages from 800# and other #s to forward to appropriate Manager.

  • Faxes, copies, creates correspondence, prepares shipping/overnight packages, and provides back-up support for the Sales Managers.

  • Records and tracks site tour passes.

  • Copies all contracts to send via interoffice mail to MGR CLCS weekly.

  • Maintains log of all contracts, proposal, etc. for Managers.

Conference Planning Specifics

  • Keeps an updated log with accounting on all contracts being sent to accounting.

  • Sends Logistics packet to incoming groups.

  • Compiles Coversheet for the rooming lists coming in from the outside and distributing them into reservations

  • Fills in the group information report for planning managers.

  • Sets up sheets and BEO’s for planners.

  • Distributes to the center all group information.

  • Attends weekly Sales meetings.

  • Makes door signs for the planners.

  • Distributes changes and pop ups for groups.

  • Creates spreadsheets for travel information.

  • Sends out additional information to incoming groups.

  • Makes drink tickets for groups to use in the pub.

  • Keys requests and welcome letters.

  • Additional tasks and responsibilities may be assigned at the discretion of the manager.

  • Follows Aramark policies and procedures and safety and sanitation policies and procedures.

Qualifications:

  • Previous experience in customer service position helpful.

  • Requires basic computer and internet skills with typing speed reaching 50/60 wpm.

  • A working knowledge of the Delphi system is helpful.

Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran