Smithsonian Institution Management Support Specialist in Washington, District Of Columbia20044

Job Overview

Job Overview

About the Agency

This position is located in the Smithsonian Office of Fellowships & Internships (OFI), an outreach arm of the Smithsonian Institution. The purpose of this position is to provide administrative support to the Director, Administrative Officer and other staff members.

  • Oversees the process for the academic appointment stipend payments.
  • Verifies and processes all funds received in OFI.
  • Serves as the purchase card holder for OFI and exercise uses pf purchase card authority to purchase goods and services for the office.
  • Creates purchase orders in SI ERP system, including all necessary attachments, and submits to OFI Administrative Officer to be reviewed, approved and processed.
  • Will be the primary unit contact in all administrative operations.
Travel Required
  • Not Required
Relocation Authorized
  • No

Job Requirements

Job Requirements
Key Requirements
  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.

Experience:You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-7 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as creating or reviewing purchase orders for the purpose of procuring services equipment, and supplies for an organization; providing administrative duties for an office, unit or organization; and communicating and enforcing procurement and/or travel rules and regulations for an organization.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Two full years of progressively higher level graduate education leading to a master’s or equivalent degree related to this position may be substituted to meet the experience requirements.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook forGeneral Schedule Positions viewable on the web at

Security Clearance

Public Trust - Background Investigation

Additional Information

Additional Information
What To Expect Next

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:

  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

Review our benefits

Other Information

Flexible Spending Accounts - Health Insurance - Leave - Life Insurance - Long Term Care Insurance - Retirement Program -

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Salary Range: $54,972.00 to $71,467.00 / Per Year

Series & Grade: GS-0301-09/09

Promotion Potential: 11

Supervisory Status: No

Who May Apply: This position is open to all U.S. Citizens or U.S. Nationals.

Control Number: 472402200

Job Announcement Number: 17R-SR-302907-DEU-OFI