GW Medical Faculty Associates International Program Coordinator - Emergency Medicine in Washington, District Of Columbia
Position Summary Under the supervision of the Operations Manager, this individual will provide support for the Ronald Reagan Institute of Emergency Medicine’s (“RRIEM”) international emergency medicine residency programs within The GW Medical Faculty Associates (“MFA”) Department of Emergency Medicine. A major component of this job is supporting the active international education and training programs currently in India. The Program Coordinator acts as the primary liaison between faculty, staff, and students.
Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Provide program support for hospital resident training sites in India.
Track status of contracts for sites until fully executed via GWU.
Schedule and attend monthly RRIEM meetings, as well as prepare and maintain minutes and follow-up action items from these meetings.
On a monthly basis, notify each site Chief Resident, Program Coordinator and Program Director of planned didactic modules and faculty travel itineraries, and collect their resident presentation schedules for teaching faculty.
Maintain/update the IEM website monthly with multiple lectures, journal articles, and an online exam for the PGDEM students. Issue website access to residents/faculty, and troubleshoot any problems encountered with access and/or the ability to transfer documents to the back-end for website posting.
Set-up/maintain a distribution list of all residents by program and year-in-training.
Prepare post-module exams for distribution monthly for the residents in the 3-year Master's program. Administer exams through online software, and provide necessary support.
Coordinate travel arrangements for faculty and consultants. This includes searching for appropriate travel itinerary and booking all flights to ensure that faculty/consultants arrive at each site for the appropriate/designated teaching days.
Assist faculty and consultants with the India Visa application process. This includes writing letters of invitation from the various India sites for their signatures, and preparing letters of support from our department.
Prepare documents to establish vendor IDs in the GW and MFA accounts payable systems.
Process payments and reimbursements for consultants after the completion of their teaching assignment by way of MFA payable systems.
Monitor the GW/RRIEM budget, complete monthly expense reconciliations, and assist with the annual budget process for the program.
Invoice each site bi-yearly, confirm receipt of payments, and send reminder/delinquent notifications as needed.
Prepare end-of-year Final Exams for graduating residents, and In-service Exams for FT and second-year residents.
Prepare certificates and letters of recommendation for all graduating residents.
Complete verifications of training for residents applying for employment.
Prepare documents for visiting residents' 4-week observership at The MFA/GW Hospital. This includes writing letters in support of their visa application, execution of the GW Hospital MOU, ensuring health clearance documents are in order, securing approval by the medical director for the observership, scheduling faculty members to observe their shifts, and scheduling their medical student didactic sessions as necessary.
Respond to email and phone messages daily from various India sites, and always within 24-hours.
Support additional international program development activities including, but not limited to, outreach, research, and grant writing.
Must be able to effectively and appropriately communicate with clinical and non-clinical Emergency Department personnel in the U.S. and abroad.
Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Bachelor’s degree in one of the Basic Sciences, English, Computer Science and/or a combination of education and training that will allow the individual to be successful.
Experience The selected candidate must have one to three years of relevant experience in healthcare; international program experience is preferred.
Competencies Must have excellent verbal and written communication skills. Must be able to follow and understand instructions, and react favorably in all work situations. Must have strong interpersonal skills and be mentally adaptable and flexible in dealing with a variety of people at various levels within and outside The GW Medical Faculty Associates (MFA). Must be able to do math calculations and input data into the computer.
Supervision Received Works under supervision of the Operations Manager.
Supervision Exercised None
Requisition Number: 17-0330
Post Date: 6/19/2017
Title: International Program Coordinator - Emergency Medicine
Department: Emergency Medicine