FleishmanHillard Coordinator, Washington, D.C. | VOX Global in Washington, District Of Columbia

VOX Washington DC

Coordinator, Washington, D.C.

VOX Global is looking for a polished, professional executive administrator to provide support for senior staff and the human resources function.

Responsibilities:

  • Support several senior executive staff with scheduling and planning meetings, financial and staffing reports, completing expenses, booking travel and time entry

  • Support senior team on special projects and tasks as needed, including creating decks, ordering corporate gifts, conducting new business and media research, event planning and coordination, and database management

  • Onboard new employees and interns, including training for time entry and expense reporting

  • Act as liaison to HR department and first line of response for employees

  • Provide assistance to finance department, including but not limited to budget management, accounts receivable and accounts payable

  • Train team members on the expense process and VOX’s accounting system

  • Manage VOX content on intranet

  • Manage job postings

  • Compose and proof memos

  • Provide backup to New Business Coordinator on proofing and meetings when necessary

  • Work in concert with the administrative team to complete projects

  • Assist with the planning and coordinating of company-wide and practice group events (i.e., All-Hands, Rooftop client reception, senior team meetings, happy hours, professional development activities, etc.)

Qualifications:

  • Advanced proficiency in Microsoft Office Suite- particularly excel sheet proficiency

  • Above-average written and verbal communication skills; including proofreading and editing; ability to interface effectively with staff

  • Possess strong attention to detail

  • Self-motivated with ability to prioritize and organize

  • Ability to handle sensitive information and maintain confidentiality

  • Routinely handle multiple priorities effectively and efficiently

  • Demonstrate ability and confidence to resolve routine and complex issues from internal and external sources

Based in Washington, D.C., VOX Global uses a wide variety of communications skills to deliver messaging that resonates with our clients’ target audiences. VOX Global is part the Omnicom strategic communications network and we are committed to personal growth through professional development. For more information, visit www.voxglobal.com

VOX Global is an equal opportunity/affirmative action employer. M/F/D/V.